Destination Wedding Planning Milestones
When you’re planning your wedding, there are certain tasks you will accomplish that make it all feel more real. Choosing your date and booking your venue, finding your wedding day attire and hiring each of your vendors are all exciting boxes to check on your planning to do list.
While most of your planning will follow a similar timeline to that of a local wedding, there are a few key tasks that must be handled sooner when planning a destination wedding. You’ll want to note these four planning milestones so you can ensure everything stays on track.
Sending Save the Dates: With a local wedding, save the dates are sent anywhere between 9-12 months before the big day. However, with a destination wedding, they should be sent much sooner. You should aim to have your venue booked and date secured up to a year and a half in advance and plan to send save the date cards as soon as you’ve signed on the dotted line. This will ensure your guests have ample time to plan and save for your wedding.
Securing Your Vendors: We encourage you to start looking for and booking vendors immediately after booking your venue. You’ll want to have all vendors that will travel with you booked a minimum of 9-12 months in advance. These vendors would potentially include your photographer, videographer, hair and make-up artist, and wedding planner. You’ll also want to secure local vendors during this time frame as well so you have plenty of time to plan around time changes, make a trip to visit each in person and finalize details.
Booking Hotel Room Blocks: It’s best to book hotels at least nine months in advance to give enough time to make sure there is availability for you and your guests. However, if you’re getting married on a holiday weekend, you’ll need to secure a block of rooms a minimum of 11 months in advance to guarantee the hotel has enough rooms.
Mailing Invitations: While local weddings tend to send invitations six to eight weeks before the big day, you’ll want to send them much sooner with a destination wedding. Our suggested time frame is three to four months before your wedding date which gives guests ample time to book flights and hotels if they haven’t done so already.